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Register Recovery Equipment

Register recovery equipment in TuffOps so refrigerant removal charge events can record which cylinder caught the recovered gas. The registry also drives the daily scan that warns when a cylinder's certification or DOT hydrostatic retest is approaching expiration.

You add equipment once per cylinder and update it when a retest is performed.

Before you start​

  • You have the compliance.manage_recovery_equipment permission.
  • You have the cylinder's make, model, and serial number.
  • You know which standard the cylinder was certified against (AHRI 740 is the common one; pre-1991 §82.158 and SAE certs also appear on legacy gear).
  • You have the certification date and number from the AHRI / SAE / lab certificate.
  • (Recommended) You have the date of the most recent DOT 5-year hydrostatic retest.

Steps​

  1. Open Recovery Equipment

    Select Recovery Equipment in the top navigation bar.

  2. Start a new entry

    Select the green New button at the top-left of the list.

  3. Identify the cylinder

    • Make — the manufacturer, e.g. "Appion", "Yellow Jacket", "CPS".
    • Model — e.g. "G5 Twin".
    • Serial number — as stamped on the cylinder. Used to match physical equipment to the digital record.

  4. Pick the certification standard

    • Certification standard — pick the published standard the cylinder was certified against. Use Other for legacy or regional certs.
    • Standard name (when "Other") — fill in the cert name, e.g. "Pre-1991 §82.158", "SENER NOM-076-SCT2". Required when the standard is Other.

  5. Record the cert details

    • Cert / equipment ID number — the certificate number from AHRI, SAE, or the test lab.
    • Certifying organization — e.g. "AHRI", "Intertek", "UL".
    • Date issued — when the certificate was granted.
    • Cert expiration — leave blank for standards with no calendar expiration (e.g. AHRI 740 valid until the standard is superseded).

  6. (Recommended) Schedule the DOT hydro retest

    • Last hydrostatic test — the date of the most recent DOT §173.34 retest.
    • Hydro retest due — the date the next retest is due (typically 5 years after Last hydrostatic test). When this date is set, the daily compliance scan alerts before it arrives.

  7. Add notes for the inspector

    • Notes — anything an inspector might ask about: location of the cylinder, attached cert PDFs, repair history.

  8. Save

    Select the green Save button.

What happens next​

  • The cylinder appears in the recovery-equipment dropdown when a tech logs a refrigerant removal on a work order.
  • The unit's compliance panel shows which cylinder caught any recovered gas.
  • The daily compliance scan watches Cert expiration and Hydro retest due. Alerts fire ahead of either date based on the lead-day setting in Settings → Compliance.
  • The cylinder's status pill on the Recovery Equipment list flips to a warning state when either date enters its lead window.

Common situations​

SituationWhat to do
You're retiring a damaged cylinderOpen the entry and select Archive. The cylinder stops appearing in pickers but its history stays linked to past charge events.
The cylinder just had its 5-year hydro retestUpdate Last hydrostatic test to today, and Hydro retest due to today plus 5 years. The warning pill clears.
You don't have a hard expiration on the certLeave Cert expiration blank. AHRI 740 and similar standards don't expire on a calendar date.
The cylinder is mid-batch certificationSave what you have now. Come back to update the cert number once the lab issues it.

Troubleshooting​

The cylinder doesn't show up when a tech logs a removal.

Either the entry is archived, or the cert standard expired. Check the Recovery Equipment list with the Show archived filter on. Active cylinders with current certs show up; archived or expired ones are hidden from the picker.

Save fails with "Standard name (when Other) is required."

You picked Other for the cert standard but didn't fill in the Standard name field. Either fill it in, or change the cert standard to one of the known options (AHRI 740, etc.).

The hydro retest alert keeps firing after I tested the cylinder.

Updating the cylinder externally doesn't update TuffOps. Edit the entry, set Last hydrostatic test to the test date, and bump Hydro retest due to the next due date. Save.

Delete is blocked.

The cylinder has at least one charge event linked to it. The system refuses to delete it so the audit chain stays intact. Use Archive instead — it removes the cylinder from new pickers without breaking historical records.